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Steps for Final Defense

Doctoral Students:

Before your Defense

  1. Complete at least 96 credit hours of 400- or 500-level courses (64 hours beyond the M.S. requirements) with grades no lower than B or S, of which you must include the following courses: Classification and Evolution of Insects (IB 468); Genomic Analysis of Insects (IB 504); Insect Physiology (IB 427); Insect Ecology (IB 444); and the Fundamentals of Insect Pest Management (IB 482), as well as at least three semesters of Seminar in
    Entomology (IB 526) and four credit hours in an approved Statistics course.
  2. Add yourself to the degree list in the term you plan to deposit your thesis/dissertation via UI Integrate Self-Service. You do not need to be registered in the semester in which you deposit your dissertation if it is not the same semester as the one in which you took your final exam.
  3. Reserve a room for your defense after the date and time have been approved by your defense committee, and inform the Entomology secretary of the date, time, and place. If you need help in reserving a room, contact the Entomology secretary.
  4. Give the names of your committee members and the chair to the Entomology secretary in order to get approval from the Grad College for your committee. This must be done before your defense, preferably at least 3 weeks before. (See Entomology’s Graduate Handbook for specifications for your committee.)
  5. Schedule your exit seminar (this can be scheduled as one of Entomology’s weekly seminars (colloquium) by contacting the Entomology secretary or the seminar coordinator before the beginning of the school year). Again, inform the Entomology secretary of the date, time, and place of your exit seminar if not scheduled as one of Entomology’s weekly seminars.
  6. While writing your dissertation, be sure to follow the Grad College Thesis Requirements for formatting your dissertation. Click on the following link to view a sample PhD Dissertation Title Page (Word .docx). If you have any questions about any of the formatting requirements, ask the Entomology secretary, who is required to approve the formatting of your dissertation before you are allowed to deposit.
  7. Previously the Graduate College has required that depositing doctoral students make their dissertations available through ProQuest to ensure the wide dissemination of the work. These dissertations are included in ProQuest Dissertations & Theses Global and Dissertation Abstracts International. Since 2010, all dissertations are now included in IDEALS, the Illinois digital repository, which also provides access through web and WorldCat indexing. The Graduate College Executive Committee recently voted to remove the requirement that students provide their dissertations to ProQuest for dissemination and have now made it optional. It is recommended that you discuss with your defense committee whether they feel you should make your dissertation available through ProQuest or not. There will be a step during your deposit in which they will ask you to make a choice.

After your defense

  1. After you have made the revisions recommended by your committee, make sure that you have followed the Grad College Thesis Requirements for formatting your dissertation, and then email the Entomology secretary a copy of your dissertation for format review at least 4-5 days before the deposit deadline.
    1. You can review recent departmental dissertations and theses through IDEALS.)
  2. After making any necessary format changes suggested by the secretary, resubmit the final revision to the secretary for a final review and approval. The secretary will then submit a Dissertation Approval Form (TDA) to the Grad College and notify you that you may then submit your dissertation for electronic deposit to the Graduate College.
  3. Deposit your dissertation and submit supplemental materials.
    1. Convert your dissertation file(s) to a single PDF file, if not already in that format.
      1. Name the PDF file: Lastname_Firstname.pdf (use first and last names from title page; do not include middle names/initials in filename)
      2. Do not embed audio/video files in or apply security settings to PDF file
    2. Go to http://www.grad.illinois.edu/thesis/submit to create a submission profile and submit your electronic dissertation.
    3. At the same time, submit the following materials to the Thesis Office (the deposit is not complete until all items are received):
      1. Proof of completed Survey of Earned Doctorates (certificate of completion accepted by fax or email).
      2. Complete the AIDE Exit Survey.
      3. If applicable, one copy of each permission letter to reprint copyrighted material (accepted by fax or email).
      4. Choose an IDEALS release option (see https://grad.illinois.edu/thesis/release-options for more information).
      5. Optional: One ProQuest/UMI publishing agreement, signed by student (only pages 4 and 5 are required; accepted by fax or email). (NOTE: If you choose to send your dissertation to ProQuest, the release option you select for IDEALS will determine the ProQuest release option (see https://grad.illinois.edu/thesis/release-options for more information).
    4. Make all necessary corrections to your dissertation, if any, as required by the Thesis Office. They will notify you of required changes via email.
    5. The Thesis Office will notify you via email when your deposit is complete. The deposit fee ($50) will be charged to your student account.
    6. All final corrections and required materials are due no later than 4:45 p.m. on the final day of the deposit period for your intended graduation (see Graduate College Academic deadlines).