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Steps for Master's Defense

Master's Students: (PLEASE NOTE: All students who entered the graduate program in Entomology without a Master's degree, regardless of whether you entered as a doctoral or master's student, are expected to petition the Graduate Student Administration Committee (GSAC) to either remain in the PhD program or transition into the PhD program. Students need to submit a CV, a 2 page single-spaced summary of your potential PhD project, a separate timeline for completion, and a letter of recommendation from your potential PhD advisor. Students must also schedule an interview with GSAC. It is strongly recommended that these documents be sent and an interview scheduled the semester before the Master's defense date.) 

Before your Defense

  1. Complete at least 32 credit hours of course work with grades no lower than B or S, of which you must include at least four of the following courses: Classification and Evolution of Insects (IB 468); Genomic Analysis of Insects (IB 504); Insect Physiology (IB 427); Insect Ecology (IB 444); and the Fundamentals of Insect Pest Management (IB 482). No more than 12 hours of research (ENT 599) can be counted.
  2. If you are planning to continue on to do your PhD, and are in the BANNER system as a master's student, the semester before you defend your Master’s thesis, submit to GSAC:
    • a CV
    • a 2 page single-spaced (11-12 pt. font) summary of your potential PhD project
    • a separate timeline for completion
    • a letter of recommendation from your potential PhD advisor
    • and make an appointment to interview with GSAC
    You must then have GSAC notify the Entomology secretary of your acceptance into the PhD program and ask to complete a Graduate Student Request Form requesting the Graduate College to change your official program in BANNER to the doctoral program. The Entomology secretary will then upload that form to the Graduate College Petition Portal on your behalf. (Download this pdf for further information on petitioning to transfer into the PhD program.)
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    If you are in the BANNER system as a doctoral student, the semester before you defend your Master’s thesis, submit to GSAC:
    • a CV
    • a 2 page single-spaced (11-12 pt. font) summary of your potential PhD project
    • a separate timeline for completion
    • a letter of recommendation from your potential PhD advisor
    • and make an appointment to interview with GSAC
    You must then have GSAC notify the Entomology secretary of their decision to allow you to remain in the PhD program and you must ask the Entomology secretary to upload a Graduate Student Request Form to the Graduate College Petition Portal asking them to add the secondary curriculum code of the master’s program to your BANNER profile. (Download this pdf for further information on petitioning to remain in the PhD program.)
  3. Add yourself to the degree list in the term you plan to deposit your thesis via UI Integrate Self-Service. You do not need to be registered in the semester in which you deposit your thesis if it is not the same semester as the one in which you took your exam.
  4. Reserve a room for the defense of your thesis after the date and time have been approved by your Committee, and inform the Entomology secretary of the date, time, and place. Master's Committees do not need to be approved by the Graduate College; however, membership of the Master's Committee must be approved by the Head of the Program as outlined in Entomology’s Graduate Handbook.
  5. While writing your thesis, be sure to follow the Grad College Thesis Requirements for formatting your thesis. Click on the following link to view a sample Master's Thesis Title Page (Word .docx). If you have any questions about any of the formatting requirements, ask the Entomology secretary, who is required to approve the formatting of your thesis before you are allowed to deposit.

After your defense

  1. After you have made the revisions recommended by your committee, make sure that you have followed the Grad College Thesis Requirements for formatting your thesis, and then email the Entomology secretary a copy of your thesis for format review at least 4-5 days before the deposit deadline.
    1. You can review recent departmental dissertations and theses through IDEALS.
  2. After making any necessary format changes suggested by the secretary, resubmit the final revision to the secretary for a final review and approval. The secretary will then submit a Thesis Approval Form (TDA) to the Graduate College Thesis Office and notify you that you may then submit your thesis for electronic deposit to the Graduate College Thesis Office.
  3. Deposit your thesis and submit supplemental materials.
    1. Convert your thesis file(s) to a single PDF file, if not already in that format.
      1. Name the PDF file: Lastname_Firstname.pdf (use first and last names from title page; do not include middle names/initials in filename)
      2. Do not embed audio/video files in or apply security settings to PDF file
    2. Go to www.grad.illinois.edu/submit-etd to create a submission profile and submit your electronic thesis.
    3. At the same time, submit the following to the Thesis Office (the deposit is not complete until all items are received):
      1. If applicable, one copy of each permission letter to reprint copyrighted material (accepted by fax or email).
      2. Choose an IDEALS release option (see https://grad.illinois.edu/thesis/release-options for more information).
    4. Make all necessary corrections to your thesis, if any, as required by the Thesis Office. They will notify you of required changes via email.
    5. The Thesis Office will notify you via email when your deposit is complete. The deposit fee ($25) will be charged to your student account.
    6. All final corrections and required materials are due no later than 4:45 p.m. on the final day of the deposit period for your intended graduation (see Graduate College Academic deadlines).